Software Outsourcing Codea operates at the intersection of energy, excellence, and invention.

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CSR Initiatives

We set ambitious goals and make strategic investments to drive improvements...

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Codea is committed to creating a diverse and inclusive workforce. There´s growing...

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The Spark Innovation Ecosystem ‘Applies Next´ beyond what is developed in house...

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Cloud Consulting

We impeccably manage your cloud enablement from choosing relevant cloud services to the successful execution of cloud transformation.

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DevOps, Microservices & Serverless

Artificial Intelligence

Our AI services & solutions help gain high-quality and high-accuracy AI capabilities.

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Data Science Consulting Service

Data Science Consulting

Robotic Process Automation

Robotic Process Automation

Staff Augmentation

Codea has already helped 200+ clients augment their teams via hiring dedicated developers. Keep reading to find out what staff augmentation means, what are its benefits, and how to get the most out of augmenting your team with software developers.

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Our Industries

Discover how Codea´s breakthrough technologies are transforming industries with smarter ways to do business, new growth opportunities and strategies to compete and win.

Freight & Logistics

ERP For Container Freight Stations
Codea FR8 offers an accurate freight and warehouse management system with built-in redundancies.

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Codea PMIS

Port Management information system
Ports across the globe that have manual and outdated systems and slow paper-based processes are at clear disadvantage in the modern, knowledge-driven world.

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A complete ERP solution for Manufacturing, Distributing and Service companies.

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An integrated cloud based plug and play to reduce the manual work in an OPD of hospitals/clinics.

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A Codea fintech software suite with Core Banking, Insurance, eWallet solutions and Audit management system.

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Document Management System

Codea DMS is a secure, easy to use document management system designed for a variety of purposes including document capture and storage, search and retrieval, and file sharing. Codea DMS adapts to any business model by maximizing accessibility and functionality in repositories of all sizes, while increasing collaboration and communication between users. With a very user friendly interface available in multi languages, Codea DMS is the smart and flexible choice.

Solution Overview

Document Management System Solution Architecture

Solution Architecture

Document Management System Solution Architecture


Virtual Content Repository

  • Systematically organize documents in a folder and subf older hierarchy

  • Create document and folder specific properties / param eters that are relevant for your business and department.

  • Secure and manage document / folder access and ensure compliance with security guidelines

  • Enable automatic classification with metadata tagging of newly added documents

  • Keep a track of various document versions through auto versioning capability


  • Integrate with third party business system s and applications through Web API and Web Service based integration and Custom APIs

  • Leverage out of the box integration adaptors for applications such as MS Office, and Office 365

Version Controlling

  • Easily retrieve and edit information in the latest or an older version of a document for enhanced research, decision making, and auditing with built in Document Version Control. This feature records a history of all new versions concerning a document for easy evaluation of information.

  • Typical life cycle of a document includes everything from collaboration, improvement, review, revision and approval.

Advanced Search

  • Search documents and discover information with intuitive search capabilities

  • Optimize search queries by removing redundant search words and phrases

  • Easily locate the searched content within a document through the searched content highlight feature

  • Search with few keywords using auto suggestion feature, which works across documents, folders, index fields and their values

  • Leverage strong federation capabilities

Archival & Retrieval

  • Web based user interface for easy retrieval of documents

  • Secured access to content ensuring document confidentiality and integrity of records

  • Geographic Information Systems (GIS) for linking, storing and retrieval of documents with the help of third party integrations

  • Comprehensive reports on transacted documents

  • Secure archival based on internal policies and regulations


  • Collaborate and verify documents collected from multiple data sources

  • Automate linear workflows such as Maker Checker and Approval/ Rejection

  • Maintain a central library for all the business process related documents

  • Design and deploy document processes with inbuilt work steps such as upload, verify, approve, and reject

  • Upload documents with easy drag and drop feature

Digital Asset Management

  • Track, manage and share digital assets online

  • Store images, videos, audios, documents, HTML, CSS, XML and other digital assets

  • Compress and transform content while improving quality

  • Instantly search through numerous digital assets

  • Facilitate online streaming through integrated streaming engines

Easy Access On Mobile

  • Easy Information Access Bridge the gap between business operations and workforce.

  • Enable easy access to documents amid information users

  • Add documents via mobile application and upload them into central repository

  • Search documents and search criterion stored in the repository

  • Create and access folders in the repository through your mobile

  • Capture, archive and retrieve all types of document formats, coming from various sources

Audit Trial History

  • Full audit trail setting allows logging of every activity happening on a file or folder

  • Administrators and managers can query audit logs using various time, user and location criteria

  • Helps identify steps within task process that are unnecessary, so that you can improve workflow and efficiency of your organization

  • Reduces chances of manipulation of records and thwarts security breaches