CODEA - RPS - Web ERP Software

Objective

Codea – RPS is a web based ERP solution that  provides a new generation of out-the-box applications that can be run on the internet and that can be easily customized to suit end-user requirements. As an ERP software vendor, Codea offers a variety of ERP solutions that help companies in a wide spectrum of subsectors automate, plan, collaborate, and execute according to their unique business requirements. Built on an open, flexible, service-oriented architecture (SOA) with modern, web-based user interfaces, our scalable ERP solutions never lock you in to one mode of operating. Instead, they offer a breadth of functionality that enables you to automate key manufacturing and financial processes, meet fluctuating customer demand and compliance requirements, and collaborate internally as well as externally across your supply chain-all at a low total cost of ownership. Lean manufacturing capabilities are built in to our ERP solutions to minimize waste and increase quality and productivity; strong aftermarket service capabilities expedite service management.

The value of the Web-based Applications

• Built using ASP.Net
• Fully utilizes the Software Developer Library to access data
• Client only requires Explorer 6.0 or higher — no additional client overhead
• Efficient access via the internet
• Component framework reduces network traffic
• Uses same Business Objects as Codea – RPS  ERP

Matching Codea Web-based Applications to your business

• Out-of-the-box solution that runs on the web
• Multi-lingual capabilities
• Access and setup controlled via the Business Objects
• Display fields easily added or removed from view
• Cascading Style Sheets (CSS) allow appearance customization

Current Web-based Applications

• Applications include, Inventory Query, Order Entry, Customer Order Query, Customer Statements, Customer Information Change and Supplier Information Change
• Please contact us for a full listing of currently available applications

Prerequisites

• A working copy of the Software Developer Library (SDL)
• The Microsoft Common Language Runtime (CLR)
• Microsoft Internet Information Server (IIS)
• A configured copy of the Codea Web-based Applications
• Internet Explorer 6.0 or higher

Codea – RPS ERP solutions help companies like yours:

• Reduce operational costs and improve efficiency 
• Gain better visibility of transactions across the enterprise 
• Make better business decisions 
• Deliver the right product at the right time 
• Keep customer promises 
• Adopt manufacturing best practices, including lean

Codea  ERP solutions meet the diverse needs of today's manufacturers with robust functionality for two broad categories of manufacturing:

Production environments characterized by individual, separate unit manufacture of highly complex products-Codea ERP software systems offer a high degree of flexibility for order-driven manufacturing where unit volumes are typically low and lead times variable. We extend the traditional ERP footprint with unrivaled support for a multitude of cross-business and manufacturing operations, integrated business process modeling, change and compliance management, and aftermarket service support.

Process manufacturing production environments where ingredients are blended to formulate a whole-Codea ERP solutions provide total control for high-volume, repetitive manufacturing environments like these. We offer industry-specific functionality, advanced workflow technology, and flexible business process support with strong lot traceability, validation, regulatory compliance, and customer service capabilities. Industry expertise acquired through long-term partnerships with leading global process manufacturers is embedded.

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RPS-Web ERP - Accounts Payable Software
Tools to optimize cash disbursements and lower purchasing costs
Effective management of payables has a direct impact on profitability. With proper controls in place, such as scheduled payments, you can take advantage of supplier discounts and significantly lower your purchasing costs. Codea – RPS Accounts Payable helps you establish the necessary controls within a well-structures accounting framework.
Versatile Design
Accounts Payable can be used in both centralized or decentralized operations. The system handles chargeable material supply items, vouchering, and the direct allocation of supplier charges to work orders. An invoice approval process allows you to approve invoices either by batch or on an individual basis. Disbursements can be made via electronic funds transfer or check.
Payment Scheduling
To optimize the effects of cash disbursements on profitability, the system provides a payment-scheduling capability to ensure that you take full advantage of all supplier discounts. Visibility of invoice disbursements is achieved through integration with the requisition and purchase order approval capabilities.
Integrated Costing and Procurement
Accounts Payable invoice entries are matched with purchase order receiving to facilitate the update of purchasing, inventory, and work-in process records. Vouchering of purchase order receipts supports the calculation of purchase price variances and allows pay-on-receipt processing for Just-In-Time (JIT) vendors. Vouchering to Codea-RPS  Material Supply records allows for matching to Accounts Receivable "contra" records. Optional 4-way matching integrates with the material inspection process.
Complete and Accurate Ledgers
Online invoice processing facilitates the full distribution of costs for material and services to multiple general ledger accounts. The system is fully integrated to support direct charge posting to work-in-progress accounts through either Codea- RPS  Project Management or Work Orders. Automatic amount balancing during invoice entry ensures complete and accurate ledger updating.
Payment Generation and Bank Reconciliation
A systematic process is provided for the check creation, printing and reconciliation cycle. An onscreen function helps you select and consolidate the invoices you wish to pay, then set up and print the checks. Alternatively, payments can be processed using electronic funds transfer. A check reconciliation capability ensures that bank cash accounts are correct.
Cash Flow Management
Audit reports and comprehensive supplier and invoice inquiry capabilities provide the tools for achieving visibility and financial control. The system also calculates cash requirements based on supplier or invoice terms for your periodic review.
Global Supplier Management
Within Accounts Payable, you can manage information on local and international suppliers, with multiple locations, controlling payment terms, discounting, account posting and receipt vouchering. Provisions for handling foreign currencies and value-added taxation are also provided. Supplier histories allow for price, quality of material and delivery performance measurement.
Invoice Processing

• Process and approve invoices, individually or by batch
• Match invoices to purchase order, receipt and inspection
• Process material supply item
• Support currency and exchange rates with date effectiveness
• Automate financial distributions with templates and recurring account masters
• Distribute expenses across multiple divisions
• Support Value-Added Tax (VAT) and Japanese Consumption Tax (JCT)
• Direct allocation of supplier charges to Projects
• Direct charges to work orders
• On-screen balancing to manage incomplete distributions
• Discounts and net due dates calculated automatically
• Manage 1099 reporting
• Multiple payment hold capabilities
• Optional deferred vouchering
• Automatic calculation of purchase price variances
• Automated pay-on-receipt invoices for JIT vendors
• Posting of prior, current and future periods
• Duty and customs information for reporting

Supplier Payments

• Pay by check or electronic funds transfer
• Pay an invoice in any currency
• Variable selection of invoices by bank or payment date, or by date or supplier
• Individual and batch invoice processing and approval
• Automated payment queue for invoicing by user-defined criteria
• Display of eligible suppliers, invoices, amounts, currency
• Centralized or decentralized payments
• Handwritten and external checks
• Interactive bank reconciliation
• Payment scheduling
•  

Supplier Information

• Supplier name and address in international format
• Multiple location types
• Unlimited supplier text and use of notepad
• Variable payment terms and methods
• Supplier bank information
• Selection of preferred currency and language and payment method
• Sales tax, VAT, JCT controls
• Supplier contacts, names and memo information
• Supplier history

Periodic Payables Processing

• Recurring invoice release for monthly rent, insurance, etc.
• Pay-on-receipt capability invoices for receipts with vouchers

 RPS-Web ERP -Accounts Receivable Software

Optimizing cash and credit management for local and international trade

For optimal customer service and cash flow management, you need instant visibility. Through a series of comprehensive customer and invoice inquiry capabilities, as well as audit reporting functions, Codea-RPS  Accounts Receivable provides this critical visibility while giving you the tools you need to optimize cash and credit management for both local and international trade.

Maximize Return on Assets

Accounts receivable helps maximize your return on assets by providing a focused collection system to keep cash outstanding to a minimum—while supplying the credit controls necessary to avoid bad debt losses.

Improve Cash Management

By automatically calculating and highlighting all due amounts and net due dates, the solution can help you improve cash management and collection functions. The solution also provides a number of reports designed to analyze cash flow, focus collection activity and enhance management.

Flexible Cash Applications

With Accounts Receivable, you can apply cash by invoice number, customer number, or location code. The solution lets you choose the cash application method that bests suits your needs.

On-Screen Credit Control

Accounts Receivable gives you on-screen visibility into a customer's activities balance, credit history, and credit status to reduce bad debt write-offs and minimize days sales outstanding. Other on-screen functions allow you to streamline cash receipts, apply cash and credit amounts, and perform bank reconciliations.

Customer Information Management

The customer file is the central repository of local and international customer information. In addition to providing name and address data, the solution establishes processing policies for customer bill-to locations and provides text and notepad functions for recording unique customer information. The system also maintains complete and comprehensive customer histories.

Multinational Capabilities

With Accounts Receivable, you can use local and international customer information to control payment discounting, billing, tax, credit and statement processing. Based on changes in currency rates, you can revalue receivables and post variances. A comprehensive conversion facility provides the means for calculating foreign currencies, value-added taxes, and exchange rate variances.

Accounts Receivable Documents

• Support for invoices, credit memos, debit memos, and notes receivable
• Maintain information created by Codea-RPS Billing
• Create accounts receivable document information
• General ledger account distribution
• Currencies with exchange rates
• Currency rate freeze
• Revalue documents for currency exchange rate changes with variances

Interactive Cash Receipts

• Unapplied cash or cash directly applied to document
• Miscellaneous cash receipt
• Multiple currencies
• Reversal of non-sufficient funds checks
• Apply cash receipts by invoice number, customer number or location code
• Suspend entry transactions to allow verification
• Direct Debit processing

Unapplied Cash and Credit

• Cash application and credits to selected document(s)
• Adjustments for payment term discounts
• Ability to write-off charges with reason-code audit notation

AR / AP Contra

• Ability to link vendor and customer account(s)
• Offset individual transactions
• Process net balance
• Contra audit trail

Statements Generation

• Cycle billing
• By range of customers
• Limit by credit balance or minimum balance
• Consolidate by paying location

Fiscal Calendar Period Rolls

• Billing control dates and secured periods
• Cash receipts, control dates, and secured periods
• Roll year-to-date sales and payments to history

Customer Information

• International addressing by customer location
• Customer text and notepad
• Cycle code for statements, billing, and sorting
• Paying location for consolidating statements
• Customer remit-to location
• Sales, excise, use, VAT, and JCT
• Credit limit and status at enterprise, customer, or location level
• Flexible statement processing
• Optional service charges
• Balance forward or open item accounting

Inquiries and Reports

• Individual Account with Search
• Individual Document with Search
• Cash Receipts Registers
• Aged Receivables
• Weighted Average Aging
• Days Sales Outstanding
• Open Credits and Open Discounts
• Customer Information
• Customer Labels for Mailings
• Period Financial Impact
• Value-Added Tax History
• Odometers and Policies